Management Services

We bring strategy to life, realising conferences and events into thriving, connected and exciting places and spaces.

At Agenda Communications and Conference Services we know how to achieve your goals. With our creative expertise we innovate conferences, integrate technology, deliver the kind of operational and financial support that gets results and ensure appropriate governance.

Management Services

We bring strategy to life realising conferences and events into thriving, connected and exciting places and spaces.

At Agenda Communications and Conference Services we know how to achieve your goals, with our creative expertise we innovate conferences, integrate technology, deliver the kind of operational and financial support that gets results and ensure appropriate governance.

Creativity & Innovation

We create successful and memorable conferences and events through technology and innovation.

The Agenda Technology Team are proven innovative thinkers and pride themselves on adopting an innovative approach when it comes to creating successful and memorable conferences and events.

We share our knowledge and expertise with our clients and advise them on how to integrate the most up to date technology to their conference and create a completely interactive experience for delegates. Our technology team are always available to delegates to assist them in utilising the technology available to enhance their conference experience.

Creativity & Innovation

We create successful and memorable conferences and events through technology and innovation.

The Agenda Technology Team are proven innovative thinkers and pride themselves on adopting an innovative approach when it comes to creating successful and memorable conferences and events.

We share our knowledge and expertise with our clients and advise them on how to integrate the most up to date technology to their conference and create a completely interactive experience for delegates. Our technology team are always available to delegates to assist them in utilising the technology available to enhance their conference experience.

Conference App

A conference app could be developed and made available to delegates for free download in advance of the conference. The app will feature all details of the conference programme and social programme and will be available for all devices. The app offers the opportunity for live engagement among delegates through social networking platforms. The app can also incorporate a voting tool to gauge delegate reaction to certain topics.

Delegate Tracking

Delegate tracking allows you to better understand your delegates’ behaviour & gain valuable insights in to the quality of your conference sessions. This allows you to improve your future conference planning. A tag is put on all delegate badges and sensors are places around the conference venue. Tags can be anonymous for general conference planning and analysis or delegates can activate their tags and be identi ed allowing them to personalise their conference experience.

Online Content

If you have some particularly important speakers or sessions lined up, you can record a series of interviews. These can be used in tandem with the session itself, or afterwards online. Perfect for generating new online content, while also tying into and generating awareness of the importance of your congress.

Session Voting

Interactive sessions are increasing in popularity. Each delegate is given a voting keypad as they enter the room. The session moderators ask a series of multiple choice questions (4 or 5 possible answers) to the audience throughout the session. This can be done during presentations, or before and after presentations, depending on the session layout.

Live Blogging

The opportunity for dedicated subject experts chatting online with your target audience while the live conference takes place minute by minute blogs of key seminars are also an option. This is becoming more popular, especially for those who cannot attend in person.

Session Villages

We like to create these areas where several presentations are set up within the one space, and delegates are given a set of headphones with channel options as they move around the area they can tune in to whichever presentation interests them. This encourages movement and interaction and also works in smaller area where 3 or 4 simultaneous sessions can effectively take place in one space.

Sponsorship & Exhibition

At Agenda we understand the importance of
sponsorship & exhibitions for our clients.

Sponsorship

Our team is experienced in sourcing new & managing existing sponsor partnerships to achieve the desired outcome.

We will partner with you on all aspects of attracting sponsors and funding. This covers a range of activities including administration, creating a sponsor brochure and the design of engaging email campaigns.

We recommend that sponsors be included in the process as early as possible and we will work to establish their objectives in relation to their decision to participate.

We will work in partnership with you to decide what each sponsor will receive in return for sponsorship and to compile a tailor made sponsorship brochure outlining the opportunities to promote their brand.

Exhibition

Our team will manage all aspects of exhibitor liaison & carry out the required administration for the management of the exhibitor relationship.

We place much importance on the exhibitor relationship to ensure a positive experience and future bookings at subsequent conferences. Our experienced team will manage all aspects of the exhibitor relationship including the administration of their requirements. We also have the capacity to process online exhibitor registrations through our platform.

Our team can manage:
  • Booth details (including dimensions, fascia name, electrics, furniture, AV)
  • Space allocation & Exhibitor registrations
  • Booth bookings
  • Exhibitor invoices with payment schedule options
  • Credit Control
  • VAT returns
  • Production of content for conference programme & exhibition catalogue
  • Exhibition stand inventory management system
  • Freight management

Sponsorship & Exhibition

At Agenda we understand the importance of
sponsorship & exhibitions for our clients.

Sponsorship

Our team is experienced in sourcing new & managing existing sponsor partnerships to achieve the desired outcome.

We will partner with you on all aspects of attracting sponsors and funding. This covers a range of activities including administration, creating a sponsor brochure and the design of engaging email campaigns.

We recommend that sponsors be included in the process as early as possible and we will work to establish their objectives in relation to their decision to participate. We will work in partnership with you to decide what each sponsor will receive in return for sponsorship and to compile a tailor made sponsorship brochure outlining the opportunities to promote their brand.

Exhibition

Our team will manage all aspects of exhibitor liaison & carry out the required administration for the management of the exhibitor relationship.

We place much importance on the exhibitor relationship to ensure a positive experience and future bookings at subsequent conferences. Our experienced team will manage all aspects of the exhibitor relationship including the administration of their requirements. We also have the capacity to process online exhibitor registrations through our platform.

Our team can manage:
  • Booth details (including dimensions, fascia name, electrics, furniture, AV)
  • Space allocation & Exhibitor registrations
  • Booth bookings
  • Exhibitor invoices with payment schedule options
  • Credit Control
  • VAT returns
  • Production of content for conference programme & exhibition catalogue
  • Exhibition stand inventory management system
  • Freight management